Documents vary by program (undergraduate vs graduate, faculty, and scholarship route), but commonly include: application forms, transcripts, graduation certificates, ID/passport pages, recommendation letters, essays/research plans, and proof of language proficiency where required.
Concrete examples: UTokyo’s Graduate School of Medicine application guide (School of Public Health) lists items such as an application form with photos, self-addressed envelopes, an exam fee (with exemptions for MEXT scholars), and academic transcripts among the required application documents. For MEXT-related scholarship routes, UTokyo-hosted guidelines commonly require records like official transcripts, proof of graduation/expected graduation, and evidence of academic excellence, and may require English score reports (e.g., TOEFL/IELTS) unless you qualify for a waiver.
Recipient experience can feel surprisingly “administrative”: Ana García Fierro said, “The paperwork was pretty straightforward,” while Lim Zi Heng described an initial “document screening” phase before exams/interviews.